mgm at SCCON: The possibilities of the Enterprise Platform Germany

By
Christian Thomsen
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How can administrative services with maturity level 4 be implemented for companies? In a joint workshop of the states of Bavaria, Schleswig-Holstein and mgm, this was demonstrated using the example of the Enterprise Platform Germany (UP-D) at the Smart Country Convention (SCCON).

Short & concise

  • At the event, a no-stopping request was submitted digitally, processed and finally concluded with an automatic notification.
  • Existing system landscapes were combined to demonstrate this technical breakthrough.
  • The decision was created by mgm during the “SH:digital” hackathon.

At the Smart Country Convention (SCCON), mgm was represented together with representatives of the federal states of Bavaria and Schleswig-Holstein and the software provider IDALABS in the workshop “einFACH mal machen: How can M2M be used to connect companies and administration?”. The workshop focused on the planned Enterprise Platform Germany (UP-D). As a single point of contact, it should enable companies to handle all business-related administrative services in a seamless and digitalized process – a central point of contact with an integrated search function and user-friendly interface.

The practical live demonstration showed how companies can submit applications to the public administration without media discontinuity at maturity level 4 and receive notifications. SCCON, which took place in Berlin from November 7 to 9, is considered one of the most important events for players and providers in the digital state and public services in Germany. SCCON is organized by the industry association Bitkom under the patronage of the Federal Ministry of the Interior and Homeland (BMI).

Connecting existing system landscapes

The demonstration during the workshop showed that the components for implementing the UP-D are already available and only need to be linked – using the example of a no-stopping request:

  • The application was submitted using a citizen account, in this case Dataport’s OSI account. The Bavarian Company Portal (BUP) is suitable for use throughout Germany, as the data basis corresponds to the national standard. It can therefore fulfill the task of an interoperable administration portal in the UP-D.
  • In the OZG Cloud, processing was carried out in a general specialist procedure (Alfa). This is a fallback solution for applications for which no electronic specialist procedure yet exists.
  • The connection of the Smart Documents software solution from the OZG cloud enabled the automated creation of notifications. The notification was sent to the applicant via the citizen account mailbox. This meets the requirements of end-to-end digitization and thus maturity level 4 of the Online Access Act.

As many companies would also like to submit such applications directly from the software they use, IDALABS carried out the application in a second demonstration via an interface from its software. The notification was also delivered via the digital mailbox.

Direct further use of a hackathon result

The Smart Documents connection to the OZG cloud is a result of the “SH:digital” hackathon, which took place in Kiel in September. mgm worked on a use case for the city of Kiel, which receives around 10,000 applications for stopping bans per year and wanted to simplify the process of issuing notices. The solution developed at the hackathon: the electronic data is sent from the OZG cloud to Smart Documents via an interface. There, the application data flows into a template with placeholders, from which the decision is then generated as a PDF and sent back to the OZG Cloud. The City of Kiel intends to implement the solution for issuing notifications in practice in the near future and expects to save around three working months per year.

The OZG Cloud provides technologies and advice to make existing IT infrastructure in the federal states compatible and interoperable. This ensures that local authorities can continue to use their existing applications. Thanks to its high degree of automation, the cloud approach makes it possible to make the system available to all local authorities at a reasonable cost. mgm is involved in the project as a software developer.

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